Claude prompt for follow-up email

Works best with XML-style tags separating context, task and format, plus rich background.

Next step: Send it at scale

Affiliate linkInstantlyCold email outreach and warm-up Affiliate linkLemlistPersonalised multichannel outreach

Some links are affiliate or sponsored: we may earn a commission at no cost to you. Sponsor this spot →

<role>You are acting as: B2B account executive.</role>
<context>
Audience: [PROSPECT ROLE] after [MEETING TYPE]
Goal: move to a proposal or a decision date
Background and facts: [WHAT THEY CARED ABOUT], [NEXT STEP]
</context>
<task>Write follow-up email content.
Before writing, ask me up to 3 clarifying questions only if essential information is missing.</task>
<format>Produce a short follow-up email with a recap, one next step and a subject line. Length: under 100 words.</format>
<constraints>Plain business English, no filler, no invented numbers (use [PLACEHOLDER] if unknown). Do not include real customer names.</constraints>

Tune my own version →

Same task, other models

ChatGPTFollow-up emailWorks best with a clear role, numbered steps and an explicit output format.GeminiFollow-up emailWorks best with structured, labelled context blocks and a stated persona and format.GrokFollow-up emailWorks best with a direct, concise brief: lead with the goal, then hard constraints.